What are my responsibilities as an applicant ? »

Each applicant is responsible for ensuring the accuracy and completeness of his/her application. Additions and/or changes to applications that have been submitted will not be considered by the selection panel unless the selection panel has specifically requested this from the applicant. Applicants are responsible for the verification, retrieval and submission of relevant documents and must bear all costs associated with these processes. Applicants must ensure that they are affiliated with a health service and/or university.

The roles and responsibilities of applicants and The Alfred for The Alfred Trauma Service Medical Observership and Fellowship programs are outlined in the program guides for these programs.

How can I commence the application process ? »

Applicants may submit an Expression of Interest to help identify their initial eligibility for their program(s) of interest.

How many references am I required to provide as part of my application to a program, and are there any specifications regarding the references I provide ? »

For a medical student clinical elective program, a letter of recommendation by the student’s clinical supervisor/equivalent is required.

Those applying to the Observership Program need to provide a letter of recommendation from their Head(s) of Department. Applicants to the Fellowship Program must provide letters of recommendation by a minimum of 2 referees. These referees should include the applicant’s Head(s) of Department and their direct clinical supervisor.

What are the requirements for the letter(s) of recommendation that I provide to support my application ? »

Letters must be signed, dated 12 months prior to submission and be on the Head of Department / Dean’s office letterhead.

When can I submit an Expression of Interest ? »

Expressions of Interest can be submitted at any time. However, candidates are advised to read the information on the different programs available, prior to commencing the application process as certain programs have requirements/conditions that must be fulfilled before the application process is initiated. For example, those interested in The Alfred Trauma Service Fellowship Program must have met the Medical Board of Australia’s English Language proficiency requirements before commencing the application process.

How long will it take for my application to be processed ? »

The exact processing time varies depending on the program you are applying for and other factors such as completeness of the submitted application and the promptness of your responses to requests by the selection panel for additional information. In our experience, applications for the Fellowship Program are significantly delayed when the Medical Board of Australia’s English Language proficiency requirements have not been met by international medical graduates (IMG).

If my application is unsuccessful, will I receive any feedback? »

Due to the high volume of applications received, the selection panel is unable to provide individual feedback to candidates whose applications have been unsuccessful.

Can I re-apply if my previous application(s) is/are unsuccessful? »

Yes. However, a new application will need to be completed and submitted.

Why do I need to demonstrate that I have enough money for the duration of my stay in Australia ? »

To ensure that you will not experience any financial difficulties throughout your program and that you have access to sufficient funds that will help cover program-related fees as well as travel and living expenses.

How can I demonstrate that I have sufficient funds for the duration of my stay in Australia ? »

Evidence typically provided includes a money deposit or loan from an approved financial institution, a scholarship and/or a sponsorship. The Clinical Coordinator at The Alfred Trauma Service will advise you on whether the evidence you have provided is sufficient and/or suitable.

What are the fees for each program? »

The fees for each candidate will depend on the specified duration of the program and will be charged to the candidate upon acceptance into the selected program. No refunds will be given to the candidate if they decide to exit the program prior to completion.

Will any guidance with respect to accommodation and travel be provided ? »

The Alfred Trauma Service Visitors Welcome Pack which contains essential information on accommodation, travel and Alfred Health will be provided to successful applicants who have been accepted into their selected program. On-campus housing and accommodation will not be provided by Alfred Health and is the candidate’s responsibility.

Once I have been accepted into a program, is there anything that I need to do before I start? »

  1. The candidate must confirm their Fellowship Program commencement date, duration and accommodation details to The Alfred at least three months prior to commencement.
  2. The candidate needs to confirm travel arrangements and address any concerns or issues at least one month prior to arrival.

In the event of any unforeseen circumstances that may impact on the commencement or participation in the program, written communication, along with any relevant supporting documents, must be provided by the candidate to The Fellowship Clinical Co-ordinator at The Alfred.

Will I receive any evidence of participating in my chosen program ? »

Upon successful completion of a program, candidates will be given a certificate of completion that is signed by the Director of The Alfred Trauma Service.

Will my performance throughout these program(s) be assessed? If so, how ? »

Observers and Medical Students will be given a certificate of completion upon completing their programs. Fellowship candidates will undergo formal reviews by the Fellowship Program Review Committee at a number of designated points through their program and will be assessed against the objectives, measures and timelines outlined in their designated program structure

As an international applicant, what type of visa will I require for each program and what assistance will be provided in obtaining the required visa(s)? »

Observership programs and Medical Student Clinical Elective programs require a Visitor Visa. The letter confirming the approval of an applicant into the program will assist candidates with their visa application.

This visa must be obtained at least 8 weeks prior to commencement of the planned Observership Program.

Fellowship programs require a Training and Research visa (sub class 402) - Occupational Trainee stream. However, this is subject to change and applicants will be provided with the latest visa information by the Alfred Health Medical Workforce Unit who will assist in the visa application process for applicants and their spouse/dependent(s) (if applicable) as soon as applicants are granted provisional Australian medical registration.

There are a number of parties external to Alfred Health involved in the medical registration process that international applicants must complete in order to undertake the Fellowship Program. What are their role(s) in this process ? »

International Medical Graduates (IMGs) applying to the Fellowship Program fall under the Specialist pathway- short-term training pathway. As such, applicants will need to apply to the AMC for primary source verification of their medical education and registration credentials. Primary source verification is the process whereby applicant’s credentials (such as medical school qualification documents) are verified from their primary source. Applicant’s also need to apply to the relevant specialist college for assessment and to receive confirmation of eligibility for The Trauma Service Fellowship Program (in this case, The Royal Australasian College of Surgeons). Applicants will also need to interact with the Medical Board of Australia (MBA) to apply for provisional registration.

How does the medical intern-resident-registrar-consultant system in Australia compare with the residency-consultant system in the United States within the context of Emergency Medicine / Trauma ? »

Generally speaking, medical graduates in the United States undertake a 3-5 year residency program in the specialty of their choice e.g. Emergency Medicine/Trauma straight after completing their primary medical degree. During the first year of this program, candidates are referred to as interns. Subsequently, while completing their residency program, they are known as ‘residents’. When the residency program is over, and required Board exams have been completed, residents then transition to becoming an Attending (senior doctor).

In Australia, medical graduates complete a one year internship, similar to most other countries. This is followed by a residency (typically 2-3 years in duration) which is quite different to the US system. During this time, candidates choose to pursue their residency in a particular broad speciality such as surgery, medicine, emergency medicine, obstetrics etc. and rotate through the various subspecialties contained within these broader specialities. These rotations generally last 3-6 months and allow maximal exposure. After deciding on their chosen speciality (generally after 2-3 years), candidates then sit a speciality entrance exam which allows them entry to an advanced training position. When they enter this advanced training position, they are known as registrars. A registrar training program typically lasts 4-5 years.

After completing the required time, registrars will sit the relevant Fellowship Examination of their chosen speciality. After completing this exam, registrars apply to become consultants (senior doctor).

The key differences between both systems are that registrars do not exist under the American system.

What is the dress code ? »

Candidates are expected to dress professionally throughout their program. Candidates must abide by Alfred Health's professional work wear guideline and/or Occupational Health and Safety guidelines e.g. open toed shoes are not considered suitable in clinical areas and scrubs other than hospital supplied scrubs or uniform sets purchased from Alfred Health’s approved supplier cannot be worn.

Under what circumstances may the program be terminated? »

Unsatisfactory compliance with organisational and/or program standards, or failure to complete core requirements may result in termination of the program. Inappropriate or dangerous conduct will result in instant termination. The recommendation to terminate a candidate’s program will come following efforts by supervising staff to assist the candidate as much as possible and will be provided in writing to the candidate.